Vehicle Fleet Manager
The Vehicle Fleet Manager (FM) position exists to provide The Carter Center’s South Sudan Guinea Worm Eradication Program (SSGWEP) with a viable transport capacity.
Directly supervise the Assistant Vehicle Fleet Manager (AFM) to ensure that.
- The monthly vehicle report sheet is completed and furnished to the Country and Deputy Country representatives before the 21st of the following month.
- The vehicle allocation sheet is furnished to the Country and Deputy Country Representatives before close of business every Monday.
- All driver and mechanic leave requests are approved bearing in mind program requirements.
- All vehicles and motor cycles have up to date registration documents.
- All vehicles and motor cycles have current insurance coverage.
- Each vehicle and motor cycle has an individual file in the Juba Transport Office and a mirror copy at the relevant hub.
Serve as the overall manager of all transport staff.
- Ensure all drivers are in place as directed by the Country and Deputy Country Representatives.
- Ensuring that all positions within the transport department are filled with competent qualified staff.
- Continually evaluate transport staff providing corrective training as required.
- Interview and test all prospective transport staff.
- Prepare draft warning letters when warranted.
- Prepare and submit bi-annual evaluations for all transport staff. Recommend two drivers and one mechanic for a one-off performance bonus.
- Ensure that all transport staff are following the transport policy document and SOPs.
- Ensure that in the event of an accident or any other incident the driver fully completes the incident report form or insurance claim document.
- Ensure all employees receive proper transport orientation upon initial employment and clear all transport related obligations upon departure from The Carter Center.
It is the responsibility of the Fleet Manager to guarantee the maximum availability of a fleet of vehicles, motor cycles and generators bearing in mind safety and economic viability.
- The Fleet Manager is responsible for the overall supervision of all hub workshops.
- The Fleet Manager is responsible for the implementation of the TCC preventative maintenance program.
- The Fleet Manager is required to provide technical assistance to the workshops when required either hands on assistance or in an advisory capacity.
- The Fleet Manager will perform vehicle inspections while visiting hubs.
- Any requests for using non TCC workshops, (i.e. accident repair) to perform repairs require authorization by the Fleet Manager.
- The Fleet Manager will ensure that all TCC workshops are adequately equipped and tool inventories are regularly checked.
- The Fleet Manager will ensure that all repairs are fully documented.
- The Fleet Manager will review all job cards and vehicle condition reports on their arrival in the Juba office.
- Based on Job cards the Fleet Manager will provide a costing for repairs done.
- The Fleet Manager is responsible for preparing the VOR reports for presentation to the CR/DCR and comment on the situation.
- The Fleet Manager is responsible for ensuring that the correct lubricants are available and used during maintenance
Supply and Inventory
- The Fleet Manager is responsible for ensuring that spare part stores have accurate up to date inventories.
- The Fleet Manager is responsible for ensuring that all spares are stored properly. And that any perished parts are discarded.
- The Fleet Manager will write a minimum stock reorder quantity on each stock card in order not to wait until an item is out of stock before reordering.
- The Fleet Manager will scrutinise and authorise all stock requests from the hubs.
- The Fleet Manager will on a yearly basis prepare annual bulk spare parts purchase orders bearing in mind current stock holdings and projected usage.
- The Fleet manager will advise procurement on transport purchases.
- The Fleet Manager is ultimately responsible for completion of the monthly spread sheet and KPIs and highlight any anomalies.
- The Fleet Manager will provide the CR/DCR with a thrice weekly Vehicle Off Road report with comments and advice.
- The Fleet Manager will forward all incident reports to the CR/DCR with comments.
- The Fleet Manager will provide a monthly narrative report to the CR/DCR and Atlanta describing problems faced actions taken and proposals for changes. Payment will be based on this report.
- The Fleet Manager is responsible for ensuring that all vehicles and motor cycles are properly insured and registered and any vehicles or motor cycles not are reported to the CR/DCR.
How to apply
To apply, please send CV and cover letter to GuineaWorm.Recruitment@cartercenter.org . Subject line must include: Application Fleet Manager Position. All documents must be in Microsoft Word or PDF format. Materials in other formats or applications without required materials will not be considered. In the body of the e-mail, please indicate where you saw the job posting.
Only finalists will be contacted. The Fleet Manager will be based in South Sudan.