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6 Dec 2020

Senior Mission Planning Officer

Job Description

This position is located in the Strategic Planning Unit of the United Nations Mission in South Sudan (UNMISS), Juba. Juba is classified in the “E” category and as a non-family duty station. The Senior Mission Planning Officer reports to the Chief of Staff (CoS).

Responsibilities

Within delegated authority, the Senior Mission Planning Officer P5 will be responsible for the following duties:

  • Acts as a senior advisor to the Mission leadership on strategic planning issues, including engaging with UN partners and external actors in respect of integrated assessment and planning processes.
  • Facilitates joint and integrated planning amongst Mission components and with UN country team members and other planning documents as requested by the Chief of Staff.
  • Organize, prepare and contribute to written outputs, including reports, background briefs, talking points, correspondence, and other communications products as required on developments and partnerships with stakeholders and other actors.
  • Leads the preparation of a Mission Concept and Mission Plan, or similar initiative, which, building on the vision of the SRSG, translates the mission mandated tasks into a form that fuses objectives, timelines and expected outcomes into a coherent whole, serving as an authoritative guide for the development and implementation of Mission component plans.
  • Provides advice and technical support to Mission components in development and refinement of component-level plans, ensuring coherence with the Mission’s overall strategic direction;
  • Provides advice and technical support enabling UN senior management to develop, implement, and monitor strategies that maximize the individual and collective impact of the UN’s response in South Sudan, concentrating on mandated tasks and objectives required to consolidate peace and security through a strategic partnership between the Mission and the UN country team.
  • With all relevant stakeholders, facilitates the development and implementation of an UN Integrated Strategic Framework for peace consolidation in the country, including in-depth conflict analysis, identification of priorities, roles and responsibilities for the United Nations, and a system for monitoring and evaluation of progress.
  • Leads the development and implementation of the Comprehensive Performance Assessment System (CPAS) within the Mission in coherence with the Mission’s overall strategic direction, including through supporting integration and alignment of CPAS with other Mission’s planning, performance assessment, and IT systems to ensure coherence; supporting ongoing monitoring and performance assessment; providing analysis and recommendations to the senior mission leadership; and contributing in institutionalizing CPAS as a UN planning and performance tool with supporting policy and guidance.
  • Provides advice to senior management and programme managers on strategic and operational planning policy, procedures and best practices in line with the UN Policy on Integrated Assessment and Planning; provides recommendations on design of specific planning mechanisms, in line with policy and best practice, to meet the needs of the Mission and partners; and facilitates development of other strategies and plans required for implementation of the Mission’s mandate.
  • Ensures the establishment and operation of integrated field coordination structures, providing policy guidance and technical assistance, as required.
  • In coordination with the Mission Support Division, prepares the Mission Results-Based Budget framework and performance reports; contributes to monitoring implementation of the budget and advises senior management on how to ensure resources are used to support implementation of the Mission’s mandate and priorities; and coordinates inputs as required for audits, budget monitoring and performance reporting.
  • Coordinates Mission-level engagement with the Headquarters-based Integrated Task Force (ITF) or equivalent body and supports strategic and technical assessment as well as strategic review missions;
  • Coordinates the work in the integrated Mission Planning Unit, consisting of the Strategic Planning Unit and military, police and support planning officers seconded from the respective components, which is responsible for initiating, organizing and leading mission-wide planning processes under the guidance of the SRSG and CoS.
  • Supervise the work and staff of the Strategic Planning Unit and Best Practices Unit on behalf of the CoS.
  • Performs Additional functions in line with his/her responsibilities as arranged by the Chief of Staff.Competencies

    Core Competencies:

  • Professionalism: Takes initiative and consistently drives for high quality performance for self and team. Strong inter-personal skills, including the ability to manage challenging multi-stakeholder processes. Values diversity and works effectively with colleagues and contacts in the immediate and wider teams in pursuit of objectives. Facilitates others to solve problems. Anticipates and manages risk. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities where necessary; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  • Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ides; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.Managerial Competencies
  • Vision: Identifies issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.
  • Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.Education

    Advanced university degree (Master’s degree or equivalent) in Political Science, Management or Development, or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Professional training in the areas of planning, facilitation and/or coordination is an asset.

    Work Experience

    A minimum of ten years of relevant, progressively responsible professional experience in planning, political affairs, civil affairs, administration, security, military or related field is required.
    Experience in operational and strategic planning as well as experience facilitating and coordinating multi-stakeholder planning processes in peace consolidation settings is required.
    At least two years in a UN or other peacekeeping mission in a post-conflict country, and/or working with UN Agencies, Funds and Programmes is required.
    Comprehensive knowledge of relevant UN policies, procedures and operations is required.
    Experience of designing and applying monitoring and evaluation tools is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

    Assessment

    Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

    Special Notice

  • This position is temporarily available until 30 June 2021 with the possibility of extension subject to availability of funds.. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
  • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
  • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
  • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
  • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
  • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

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