Project Support Officer
Position Title : Project Support Officer
Duty Station : Juba, South Sudan
Classification : Professional Staff, Grade P1
Type of Appointment : Special short-term graded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 30 December 2020
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- Candidates from the following non-represented member states:
Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Present in Southern Sudan since 2004, IOM has 8 offices across 6 states and employs over 340 staff. IOM currently implements a range of humanitarian assistance, transition and recovery, border management and migration health initiatives in South Sudan, in co-operation with government and humanitarian partners as well as local communities. IOM has capacities in conflict analysis as well as monitoring of forced displacement/population movement, expertise in community engagement, and service delivery across the humanitarian-development continuum.
South Sudan is in a critical transition period. Following the signing of the Revitalized Agreement for the Resolution of Conflict in South Sudan (R-ARCSS) on 12 September 2018, and the more recent formation of the transitional government, the country is facing an unprecedented opportunity to start to recover from the effects of protracted conflict and humanitarian crisis. The ceasefire has been tenuously holding in most parts of the country, allowing previously displaced populations to return home. Towns that had been devastated by previous waves of fighting started to witness renewed activity, raising hopes for development and growth in the aftermath of years of war.
It is against this backdrop that the World Bank has selected IOM as an implementing agency for the Enhancing Community Resilience Project (ECRP) that seeks to address an immediate need for basic services in selected areas of the country and strengthen local institutions capacity to better manage inter-communal tensions and resources and deliver on the dividends that the R-ARCSS supplies.
Working together with United Nations Office for Project Services (UNOPS), IOM will be involved in establishing, constructing, and promoting the sustainability of community infrastructure and services. IOM will be responsible for engaging the local communities and ensuring that decision-making processes comport with standards and best practices for community driven development. The ECRP is planned as a three-year initiative starting in September 2020.
Under the overall supervision of the Programme Coordinator (ECRP), the direct supervision of the PSU Coordinator, and in close collaboration with the supporting departments, the successful candidate will assist in supporting specific project implementation and reporting activities of ECRP in line with donor’s expectations and requirements. S/he will assist in supporting the development and implementation of the ECRP communications and social media plan and will contribute to the preparation and organization of meetings and other ECRP initiatives.
Core Functions / Responsibilities:
- Review and propose edits of ECRP donor reports in compliance with donor regulations and obligations.
- Assist in drafting specific elements of ECRP project narratives, work plans, logical frameworks, results matrices, and other project-related documents in close coordination with relevant units, as required.
- Monitor and update various processes in IOM’s Project Information and Management Application (PRIMA), including results monitoring, reporting, project revision, etc.
- Consolidate and analyze data on ECRP programme implementation and indicators in order to provide inputs for the preparation of interim and final donor reports as well as mission, regional and Headquarters periodic and activity-specific reports, as may be required.
- Compile background information, draft supporting schedules, and coordinate the collection and verification of project documents and data to support the implementation of specific project components or phases.
- In close coordination with the PSU Coordinator, assist in liaising with relevant authorities, United Nations agencies, nongovernmental organization and other stakeholders as required.
- Assist in the implementation of visibility actions related to the ECRP project in close coordination with the Media & Communications Officer.
- Under close supervision, provide inputs to support the development and implementation of the ECRP Communication Plan, which includes the use and management of social media tools, periodic newsletters, stories and other relevant communications.
- Support the enhancement of social media platforms for ECRP activities by drafting news updates and updating existing text.
- Maintain accurate and pertinent records of all correspondence, project development and reporting files and administration information.
- Provide general administrative and logistical support for the preparation and organization of conferences, meetings, trainings and other events, communication and liaison with donors, counterparts, and the Government.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Communications, Political or Social Science, Business Administration,
International Relations, Law, or a related field from an accredited academic institution; or • University degree in the above fields with two years of relevant professional experience.
• Experience in project development, implementation or management;
• Experience in liaising with government actors on national and international level;
• Experience in liaising with international organizations, preferably in the UN context;
• Experience in research, drafting/writing, and monitoring project or donor reports;
• Experience in managing data, online communications and social media channels;
• Direct experience in the region is a distinctive advantage.
• Ability to draft correspondence and communicate effectively in English;
• Knowledge of donor funding mechanisms, reporting requirements and procedures, and project implementation;
• Knowledge of traditional and social media;
• Ability to work with Microsoft Word, Excel, PowerPoint and Publisher;
• High level of professionalism and ability to work under pressure and adhere to strict deadlines in a complex and fast changing environment;
• Strong interpersonal skills and ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;
• Demonstrated gender awareness and gender sensitivity; and• Knowledge of international agencies like the UN an advantage.
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French, Spanish and/or a local language is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 30 December 2020 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment