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17 Dec 2020

Programme Management Officer

Job Description

Description
Org. Setting and Reporting

This position is located within the United Nations Interim Security Force in Abyei (UNISFA), duty station Abyei, in the Office of the Head of Mission.

Responsibilities

Within delegated authority, the Programme Management Officer will report to the Special Assistant and be responsible for the following duties:

  • Participates in the development, planning, implementation and evaluation of assigned programme/projects and programmatic activities, etc.; monitors and analyzes emerging political and operational developments in Abyei; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
  • Performs consulting assignments by planning facilitating meetings, and workshops.
  • Researches, analyzes and presents information gathering from diverse sources.
  • Assists in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
  • Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
  • Prepares various written outputs, e.g. draft background papers, talking points, code cables, speeches, analyses, sections of Secretary-General’s and other reports and studies, inputs to publications and public communication products etc.
  • Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
  • Undertakes outreach activities; supports/conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
  • Supports the Special Assistant in ensuring the effective and efficient management of front office activities of the Head of Mission, including ensuring draft documents such as interoffice memoranda, code cables, faxes, and note verbales are in line with UNISFA’s Information Management Guide, including by ensuring the integration of a gender perspective in all relevant inputs.
  • Provides executive support to the acting Head of Mission and serves as a Special Assistant in the absence of the Special Assistant and undertakes official travels with the Head of Mission, as requested;
  • Participates in field missions, as requested;
  • Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.)
  • Performs other duties as required.

Competencies

PROFESSIONALISM: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

Advanced university degree (Master’s degree or equivalent) in international relations, law, business administration, management, economics or a related field. A first level university degree with a combination of two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

  • A minimum of five (5) years of progressively responsible experience in international relations, development co-operation, project or programme management or related area.
  • Knowledge of the UN rules and regulations is highly desirable.
  • At least two years of field experience in Africa is required, including at least one year serving a UN peace operation is required.
  • Work experience in the region is desirable.
  • Experience working in a Front Office environment is desirable.
  • Experience working in an integrated environment (military/civilian) is desirable.

Languages

English and French are the working languages of the Secretariat. Fluency in English (both oral and written), is required; knowledge of Arabic is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Deadline: 13 January 2021

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