9 Oct 2020

Programme Coordinator

Job Description

Position Title : Programme Coordinator (Migration Management)

Duty Station : Juba, South Sudan

Classification : Professional Staff, Grade P3

Type of Appointment : Special short-term graded, Nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 15 October 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates
  2. Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.


Under the overall supervision of the Chief of Mission and direct supervision of the Deputy Chief of Mission , the successful candidate will be responsible for the overall implementation, oversight and management of IOM South Sudan’s Migration Management programming based on (among others) the Comprehensive Migration Policy with its four thematic areas of priorities namely; 1) free movement and border management, 2) addressing forced migration, 3) migration and development and 4) managing labor migration.

A part of the overall portfolio the Programme Coordinator will also be responsible for a range of thematic areas including, but not limited to; Immigration and Border Management (IBM),

Security Governance, Remittances and Diasporas Engagement, Counter human trafficking and Migrant smuggling, Assistance to Vulnerable Migrants and Migrants caught in crisis, technical cooperation, health and border management responding to health emergency and/or pandemic, law enforcement capacity building and other cross-cutting related areas.

Core Functions / Responsibilities:

Program Management & Development

  1. Oversee the overall implementation of IOM South Sudan’s Migration Management Program through effective thematic programing and planning, technical cooperation, capacity building and regional cooperation.
  2. Manage, coordinate and implement program activities in close coordination and collaboration with partners, stakeholders and beneficiaries including the government, UN agencies, NGOs, migrants and communities.
  3. Update reporting and monitoring tools to keep track of programme activities and ensure that all relevant documentation is produced and made available upon request.
  4. Supervise and mentor IOM South Sudan Migration Management Unit staff in Juba and in the field.
  5. Ensure adequate information management of project-related activities including awareness-raising and visibility, regular updates, press releases and production of other relevant materials. Respond to any ad hoc information requests from IOM units, donors, partners and the Government of South Sudan.
  6. Coordinate and develop project proposals and corresponding financial requirements and oversee project implementation through adequate resources and tasks identification and allocation; pursue regular financial, procurement and output monitoring; ensure relevant financial and narrative reporting obligations and accountability are fulfilled according to IOM and donor requirements, standards and timetables.
  7. Ensure cross cutting issues including conflict sensitive approach, protection, gender, PSEA and AGD are mainstreamed in program implementations and development and take concrete action to identify and mitigate any possible negative effects.

Stakeholders Management

  1. Act as IOM focal point and maintain strong contacts with relevant government counterparts such as the co-chairs and members of Technical Task Force to Combat Trafficking in Persons, Governments’ Technical Working Groups, Ministries of Interior, Foreign Affairs, Labour, Justice, Gender, Children and Social Welfare and the National Bureau of Statistics and others.
  2. Ensure close liaison, coordination, information exchange and program collaboration with other units of IOM South Sudan, relevant IOM Country Offices, the ACBC, ACP-EU Migration Action, UN agencies and partners, government institutions and other stakeholders.
  3. Provide input to and draft programme progress and final reports, ensure proper information exchange on all operational aspects of the programme between IOM, donors and other programme counterparts.
  4. Establish and maintain relationships with national and international, governmental and non-governmental partners and counterparts relevant for the implementation of the programme activities and the mission’s activities as a whole.

Thematic Specialization/Capacity Building

  1. Support the government of South Sudan in strengthening the National Coordination Mechanism on Migration (NCM), Technical Task Force on Counter Trafficking and Smuggling of Migrants, and other technical working groups on; Remittances & Diasporas Engagement, Identity Management and Civil Registry through logistical, technical and operational support.
  2. Develop training modules on trafficking in persons and other related migration topics.
  3. Coordinate and organize technical trainings for government stakeholders and partners on migration management and related topics in close coordination with ACBC, Regional Thematic Specialists and Headquarters.
  4. Participate actively at relevant meetings, functions with counterparts, as well as other events aimed at promoting IOM’s image and activities as requested and delegated.


  1. Provide technical support and oversight for the development of information materials and ensure communication and visibility for; IOM, the programme and donors.
  2. Undertake duty travels within South Sudan and abroad related to program activities including assessments, liaison with partners and counterparts, cross border meetings and workshops, etc. as required.
  3. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Political or Social Sciences, Business Administration, Law or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.


• Experience providing support to national efforts in the area of training/capacity building, law enforcement operations and/or immigration and border management information systems and engaging in counter-human trafficking and migrant smuggling;

• Experience in liaising with donors and government counterparts.


• Excellent in project development, implementation and monitoring;

• Knowledge of project formulation, administration and evaluation techniques and practices;

• Excellent communication and negotiation skills; and

• Good computer literacy.


IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French, Spanish and/or local language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.



Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.


Competencies will be assessed during a competency-based interview.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 15 October 2020 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 02.10.2020 to 15.10.2020

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: SVN 2020 227 Programme Coordinator (Migration Management) (P3) Juba, South Sudan (56655721) Released

Posting: Posting NC56655722 (56655722) Released

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