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16 Dec 2020

Program Officer

Job Description

In December 1991, the General Assembly adopted Resolution 46/182, designed to strengthen the United Nation’s response to both complex emergencies and natural disasters. In addition it aimed at improving the overall effectiveness of the UN’s humanitarian operations in the field. The resolution also created the high level position of Emergency Relief Coordinator (ERC). This new function would combine into a single UN focal point the functions carried out by representatives of the Secretary-General for major and complex emergencies, as well as the UN’s natural disaster functions carried out by the UN Disaster Relief Coordinator, UNDRO. Soon after, the Secretary-General established the Department of Humanitarian Affairs (DHA) and assigned the ERC the status of Under-Secretary-General (USG) for Humanitarian Affairs with offices in New York and Geneva to provide institutional support. Resolution 46/182 also created the Inter-Agency Standing Committee (IASC), the Consolidated Appeals Process (CAP) and the Central Emergency Revolving Fund (CERF) as key coordination mechanisms and tools of the ERC. As part of the Secretary-General’s programme of reform in 1998, DHA was reorganized into the Office for the Coordination of Humanitarian Affairs, OCHA. Its mandate was expanded to include the coordination of humanitarian response, policy development and humanitarian advocacy. OCHA carries out its coordination function primarily through the Inter-Agency Standing Committee, which is chaired by the ERC. Participants include all humanitarian partners, from UN agencies, funds and programmes to the Red Cross Movement and NGOs. The IASC ensures inter-agency decision-making in response to complex emergencies. These responses include needs assessments, consolidated appeals, field coordination arrangements and the development of humanitarian policies.

UNOCHA Mission Statement:

OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.
OCHA’s mission is to:

  • Mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in emergencies;
  • Advocate the rights of people in need;
  • Promote preparedness and prevention;
  • Facilitate sustainable solutions.

In December 1991, the General Assembly adopted Resolution 46/182 designed to strengthen the United Nation’s response to both complex emergencies and natural disasters. In addition, it aimed at improving the overall effectiveness of the UN’s humanitarian operations in the field.

Organizational Context:

OCHA is recruiting staff necessary to run the Humanitarian Financing Unit (HFU), which acts as the managing agent of the Country Based Pooled Fund in South Sudan.

The Program Officer will be based in Juba where s/he will be a member of the Humanitarian Financing team with the role of supporting humanitarian partners (UN agencies, international and national NGOs and other stakeholders) working with the Humanitarian Pooled Fund (HPF). Under the direct supervision of the Head of Unit, with overall direction of the Head of OCHA, and working as an integral part of the organization’s team, the incumbent will ensure maximum professionalism and add capacity in supporting the implementation of OCHA South Sudan work plan.

Duties and Responsibilities

Under the supervision of the Head of the Humanitarian Financing Unit, the National Humanitarian Affairs Officer will:

  • Support the overall management, especially conducting monitoring field visits of projects funded under the South Sudan Humanitarian Pooled Fund;
  • Provide substantial assistance in the management of grants of implementing partners of the Humanitarian Pooled Fund, including reporting, revisions, financial reviews and audits;
  • Attend cluster and other humanitarian coordination fora as required in order to support awareness-raising and training on the HPF’s goals and objectives, grant management and eligibility procedures, monitoring and reporting, and grants management system;
  • Support the HFU with the review and revision process of project proposals through consultation with cluster leads and other technical partners and advise NGOs on recommended revisions, assisting partners in revision drafting if required;
  • Prepare and participate in conducting regular field visits to project sites to monitor implementation of SSHF-funded projects, ensuring that implementation is in line with the project proposal and the grant agreement;
  • Participate in the review of documents submitted under the eligibility process by organizations and in drafting reports on the partner’s capacity, following up with the partner on additional documents or information required and responding to queries as necessary;
  • Support the collection of information and preparation of information products on the HPF such as dashboards, newsletters and/or interim and annual reports by contacting humanitarian partners or analyzing available project data as required;
  • Support and participate in lessons learned exercises, audits and evaluations;
  • Support capacity building activities for national NGOs;
  • Be assigned any other duties as determined by the supervisor.



  • Proven analytical skills: ability to conduct independent research and analysis, identify issues, and recommend appropriate solutions.
  • Ability to relate humanitarian issues and perspectives, including gender to political, economic, social and human rights developments in the country.
  • Strong negotiation skills: ability to lead and gain assistance of others in a team endeavour, and to articulate coherent arguments to reach agreement.
  • Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. armed conflict, civil strife, natural disasters, human suffering and long work hours when situation demands).
  • Understanding of institutional mandates, policies and guidelines pertaining to humanitarian affairs and sound knowledge of the institutions and mandates of the UN system.
  • Experience of working in international agencies is an advantage, including the field of humanitarian action.
  • Good drafting and report writing skills are required;
  • Presentation skills.

Planning and Organizing:

  • Proven ability to plan and organize, establish priorities, manage and monitor work plans, coordinate competing demands, and work to tight deadlines.


  • Proven ability to write in a clear and concise manner and to communicate effectively, including ability to prepare reports and conduct presentations, articulating options concisely, conveying maximum information, making and defending recommendations.


Strong interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Required Skills and Experience


Bachelor’s or Master’s Degree preferably in Political or Social Sciences, Law, International studies, Public Administration, or other relevant science is required


  • 2 years of relevant progressively professional responsible experience in humanitarian affairs, project implementation, monitoring and grant management or other related areas, preferably with a UN organization or an NGO will be given a priority;
  • Extensive experience in monitoring and evaluation of humanitarian projects;
  • A first-level university degree in combination with 2 additional years of relevant and qualifying experience may be accepted in lieu of the advanced university degree;
  • Excellent command of Office suite applications (Word, Excel, Access, PowerPoint);
  • Familiarity and good knowledge of social, political and economic conditions in the region;
  • Proven abilities in data collection, compilation, analysis and reporting with ability to write in a clear and concise manner and effective oral communication;
  • Proven skills in facilitating meetings and reporting

Lanhuage Requirements:

  • Fluency in written and spoken English is required (Writing skills will be tested).
  • Knowledge of Arabic is desirable


This position will involve extensive travelling within South Sudan.

DEADLINE: 28 December 2020

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