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31 Dec 2020

Operations Associate

Job Description

Peace and Security Cluster

For over 20 years, the United Nations Office for Project Services (UNOPS) Peace and Security Cluster (PSC) has provided its largest partner, UNMAS, with interlinked portfolio, programme and project management services that are reinforced by comprehensive management and oversight controls.

Under this umbrella, the Cluster is responsible for the day-to-day management of UNMAS Field Programmes  through a comprehensive approach encompassing areas such as  human resources, procurement and contract management, as well as planning, implementation and risk management, that is supported by cross-cutting initiatives that include knowledge and information management, and gender, diversity and inclusion.  This comprehensive delivery platform is implemented  according to client requirements and in line with UNOPS rules and regulations through the leadership of the Cluster Director, who has the overall authority and accountability for the performance of PSC on behalf of its clients.

 


The Mine Action Office in South Sudan is based in Juba and it supports the United Nations Mission in South Sudan (UNMISS) as well as the national demining authorities in coordinating Mine Action activities in South Sudan.

The program has been coordinating and providing quality assurance (QA) of all humanitarian mine action activities throughout South Sudan since 2004. UNMAS South Sudan’s’ current operations focus on hazardous area surveys, landmine and ERW clearance and destruction, route verification and clearance, emergency mitigation measures for improperly stored small arms and ammunition (SAA) (as required), Explosive Ordnance Risk Education for UN personnel, humanitarian partners and vulnerable groups, entry point control using Explosive Detection Dogs (EDD) and data management.


Under the overall management of the UNMAS Support Services Officer (SSO), the Operations Associate will report directly to the Asset and Fleet Manager (AFM) and support UNMAS fleet operations in South Sudan area of responsibility. The incumbent will be responsible to coordinate and monitor fleet maintenance activities for UNMAS vehicles as directed by the AFM. The incumbent may be required to travel to the field locations where the UNMAS fleet is operated, including but not limited to Wau, Bentiu, Bor and Malakal.

1. Fleet Vehicle Management:

  • Provide support in the development and implementation of fleet documentation for day-to-day management of UNMAS vehicles and generators.
  • Assist the AFM in the development and implementation of a fleet management system/tracking tool for monthly mileage monitoring, fuel consumption monitoring, spare parts usage and other relevant information, for UNMAS vehicles and generators.
  • Contribute to preparation of fleet reports.
  • Coordinate the distribution/issuance of vehicles, in accordance with UNOPS rules and regulations, and UNMAS Juba requirements.
  • Support activities related to handover/return over of equipment issued to contractors and ensure that proper inspections are conducted and required reports completed.
  • Process vehicle accident reports and participates in Boards of Inquiry.
  • Assist in ensuring that UNMAS vehicles have basic equipment/tools to comply with Minimum Operating Security Standard (MOSS) and Health Security Safety and Environment (HSSE) requirements.
  • Assist in monitoring drivers and mechanics’ activities and participate in their capacity development.
  • Participate in the bi-annual physical inventory of non-expendables and expendables transport items in accordance with the established procedures and deadlines.

2. Maintenance and Workshop Management:

  • Assist in monitoring and follow up on actual progress of vehicle repair jobs and report to the AFM.
  • Ensure needed supplies are listed and ordered for each job.
  • Regularly report progress on each job and quickly communicate delays or concerns with the AFM. Report on manpower overruns or shortfalls.
  • Provide suggestions to the AFM on the development of preventive and corrective maintenance plan of UNMAS vehicles, and ensures that the periodic maintenance and repair of UNMAS vehicles and generators are performed in accordance with preventive and corrective maintenance plan, and with the vehicle and generator manufacturer’s standards.
  • Assist in the implementation of systems to monitor, record, file and store information pertaining to workshop/vehicle repairs.
  • Assist the AFM in the development of workshop SOPs, layouts, guidance, documentation, and other workshop related activities.
  • Assist the AFM in forecasting required spare parts, hand tools and workshop floor equipment, essential for job performance; and assist in ensuring that workshops have basic equipment and tools to comply with Health Security Safety and Environment (HSSE) requirements.
  • Assist in monitoring all workshop activities, especially technical issues.
  • Act as the focal point for vehicle registration and insurance.
  • Provide support to the logistics section as needed.

Impact of Results

The key results directly affect the overall efficiency of the relevant business unit/s and project activities in transportation which impacts the timeliness of service delivery for UNOPS’ programs hence promoting the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!
* QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY!


* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!
* QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY!
* ONLY NATIONALS OF SOUTH SUDAN ARE ELIGIBLE TO APPLY!

Education:

  • First Level University Degree (Bachelor’s Degree or equivalent) with 2 years of relevant experience OR
  • Secondary School Diploma (High School or equivalent) with a minimum of 6 years of relevant experience OR
  • Technical or Professional Diploma in vehicle maintenance, workshop management, fleet management or other relevant subject with a minimum of 4 years of relevant experience is required

Experience:

  • Relevant experience is defined as experience in fleet management and/or vehicle workshop management
  • Experience in logistics and asset management is desired
  • Experience working with Spreadsheets (e.g Google Sheets, Excel) is required

Language:

  • Fluency in English (speaking, writing and reading) is required
  • Knowledge of another UN official language is desired

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

 

Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA-6 (ICS-6)
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx


* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!
* QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY!
* ONLY NATIONALS OF SOUTH SUDAN ARE ELIGIBLE TO APPLY

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.


UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

 

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

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