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10 Nov 2020

Logistics Officer

Job Description

Org. Setting and Reporting

This position is located in the Sector/Regional Offices of the United Nations Interim Security Force for Abyei (UNISFA), duty station Gok Machar, South Sudan. The incumbent will report directly to the Chief Mission Support Unit which falls under the Operations and Resources Management Section.

Responsibilities

Within delegated authority, the Logistics Officer will carry out the following duties:

  • Provide advice and guidance to the Sector Commander on administrative support within the following parameters: UN Financial Rules and Regulations, Staff Rules, administrative policies, instructions, specific delegations of authority and the resources available to the mission.
  • Coordinates and provides logistics support to ongoing air and land operations within and related to Gok Machar Administrative area.
  • Monitors all aspects of work conducted within the Sector’s Area of Responsibility (AoR), including Team sites where applicable.
  • Ensures all UN Owned Equipment (UNOE), Contingent Owned Equipment (COE) and assets, as well as premises and equipment leased by the mission, are utilized in conformity with UN Financial Rules, Regulations and established guidelines in the Area of Operation (AO).
  • In coordination with Sector Security Officer and MSC, draft Sector local logistics support plan for Security Evacuation Plan.
  • Liaise with local authorities on local support required to facilitate UNISFA Logistics operations at Gok Machar area.
  • Put in place administrative measures for the welfare of all personnel in the JBVMM camp
  • Ensures that logistics requirements take account of gender-specific needs,
  • Monitor quality of service delivery by vendors and contractors to UNISFA at Gok Machar area.
  • Monitor stock of key commodities (fuel, emergency rations, etc). Identifies, mobilizes resources, implements and reports on special logistics operations, assigned tasks and routine activities.
  • Provides and coordinates logistics support to military, police, civilian components of UNISFA and other components of the mission deployed within the Gok Machar area.
  • Drafts and coordinates logistics plans and other documents supporting the implementation of logistics operations, as directed by Head of Unit or Section Chief.
  • Drafts and coordinates inputs to logistics reports, presentations, briefing notes, and other information documents required by the management, including inputs required by the UNHQ.
  • Liaises and coordinates logistics support with other units within the Mission Support Division, such as transportation, communications, movement control and procurement, and outside MSD with security and substantive offices.
  • Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
  • Ensures that logistics requirements take account of gender-specific needs.
  • Act as Sector Administrative Officer for Gok Machar
  • Performs other related duties as required.

Competencies

PROFESSIONALISM: Ability to assist with a broad range of human resources management, financial and administrative tasks under the direction of the Chief of Unit. Ability to apply UN rules, regulations, policies and guidelines in work situations and prepare drafts for reports on various administrative and related issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

CREATIVITY: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.

Education

Advanced university degree (Master’s degree or equivalent) in logistics, business administration, public administration, engineering, or other field. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Work Experience

  • A minimum of five (5) years of progressively responsible experience in surface and/or air transport, logistics operations in military, commercial or international organizations, or related area.
  • Experience in providing administrative and management support in an international organization, the United Nations system, a government, or public sector is highly desirable.
  • Experience in dealing with conference policies, procedures and practices in an international organization is desirable

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required; knowledge of the other is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is temporarily available for a period of 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

Deadline: 14 November 2020

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