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10 Jun 2020

HEALTH POOLED FUND PROGRAMME MANAGER

Job Description

South Sudan Jobs

 

Location: South Sudan – Juba, regular missions to the field’ sites requested

Contract duration: one year (possible extension)

Start date of contract: 15th July 2020

Closing date for applications: 14/06/2020

NGO: Comitato Collaborazione Medica

CCM (Comitato Collaborazione Medica) is an Italian NGO operating in Burundi, Ethiopia, Kenya, Somalia, South Sudan and Uganda, specialized in health-related projects’ implementation, either in humanitarian and development contexts.

CCM has conducted several interventions in South Sudan since 1983, working mainly in Warrap and Lakes States. CCM is currently leading agency for 2 HPF lots (19 and 6) in supporting local health institutions to manage: a) 2 Hospitals and 21 among Primary Health Care Centers (PHCCs) and Primary Health Care Units (PHCUs) in 2 counties of Greater Tonj (ex Warrap State); and 1 Hospital and 44 among PHCCs and PHCUs in Kapoeta North, East and South. This in order to improve primary and secondary health care services and contribute to meet the MoH priority targets, according to the national health strategies. CCM is also responsible for the management of the Mother Teresa Hospital in Turalei (Twic County) within Lot 18.

In addition, CCM is also the leading agency for UNICEF in Greater Tonj focusing on the treatment of SAM and MAM as well as for the Target Supplementary Feeding Programme for WFP.

Additionally, the current political situation of South Sudan has recently determined a high number of IDPs and refugees. CCM is committed to (i) ensure the emergency response to the current humanitarian crisis; and (ii) preserve the already fragile health system from a possible deterioration and collapse due to the humanitarian crisis.

For further information on the organization, please visit the website at www.ccm-italia.org.

Duties and Responsibilities **

The Health Pooled Fund Programme Manager (HPF PM) will have direct management and coordination of all project activities and staff of HPF 3. S/he will be responsible for technical leadership, administrative oversight of the project, and implementation of project deliverables. S/he will manage a Lot Coordinator, an Health Advisor also in charge of Monitoring and Evaluation, a Finance Manager and will engage closely with County and state MOH officials and representatives and will ensure quality, timeliness, and efficiency of all products and activities generated under the grant. The Programme Manager is expected to have strong leadership qualities and strong project management and budget management skills.

The potential candidate will also be required to have partnership management skills. S/he will be responsible for the management of partners who are part of the CCM Led consortium and ensure that the deliverables managed under them are achieved.

Overall key responsibilities

  • Overall management responsibility of the program
  • Overall communication with HPF about project implementations and reporting
  • Coordination with HPF and Ministry of Health (MOH GOSS) at Juba level
  • Direct line management of the Lot Coordinators and Finance manager
  • Focal point for Value For Money (VFM) for the intervention
  • Budget management and monitoring in conjunction with HPF Finance Manager
  • Management of the consortium partners, where applicable
  • Ensures that the procurement of supplies and medicines are done timely manner and within budget and that the projects achieves targets as agreed with HPF; and that and deviations are flagged and escalated as appropriate
  • Overall oversight of partner compliance with contracts
  • Together with the County Health Departments (CHDs) carry out regular joint county supportive supervision visits

Budget monitoring and Management

  • Monitors the budget on an ongoing basis comparing the forecasts closely with the expenditures. Ensures deviation to spending is flagged and solutions sought to ensure CCM’s forecasts and expenditure are within 10% variance.
  • Ensures that the finance manager (Juba level) produces monthly budget follow-ups for effective budget management.
  • Responds to queries from HPF within the stipulated timelines.
  • Ensures that the partners are also spending their budget lines in accordance to agreed forecasts.

Reporting

  • All reports of the month under review are submitted to HPF by the 15th day of the following month
  • Any deviation from targets is flagged before the reporting and explained in the monthly reporting
  • In close coordination with the Health Advisor based in Juba, ensure that the donor reporting (DHIS and all other field level reporting to Juba) is timely and correctly done and the relevant questions from the donor are replied to as per HPF target documents

Procurement

  • All projected procurement requests are raised and approved timely for processing by the procurement team.
  • Tracks the procurement processes in a regular and detailed manner.

Human resources

  • Ensures that all project staff are working in accordance to their Job descriptions
  • Directly line manages Finance manager and the Lot Coordinators.

Integration of HPF project with other auxiliary health and nutrition programs

  • Ensure that other donors’ support (specifically UNICEF and World Food Programme) to the CCM led consortium Lots for health and nutrition is managed correctly and directed accordingly to the right locations and ensures that they are complementary to the HPF funding.
  • Coordinate and closely work with the County Health Departments and the HPF state coordinators to ensure that there is no deviation from the project objectives.
  • Closely coordinate and work with the state ministry of health, and the county health department staff – ensuring that work plans developed are jointly done and reviewed.

He/she reports to the Country Representative for South Sudan.

Job profile

Requirements

  • Master’s in Project Management or an equivalent of at least 7 years’ experience within the humanitarian sector
  • Excellent knowledge on rules and regulations governing implementation of DFID funding

· Experience in South Sudan and/or in other African countries is a strong asset

  • Knowledgeable on Health System Strengthening approaches in South Sudan is a strong asset
  • Excellent negotiation skills for engagement with SMOHs, CHDs, HPF, other Health & Nutrition actors and internally with CCM.
  • Able to work under pressure to accomplish program needs and deliverable.
  • Excellent computing skills including Microsoft Office packages including MS Word, Excel, Power Point and Database
  • Able to analyze large data sets for use in reporting.
  • Fluency of both written and spoken English

Salary: Depending on the experience

Benefits. According to CCM country HR policy:

  • Food and accommodation provided by CCM;
  • Country medical cover in SSD (and neighboring countries) and only for CCM staff (no family members)
  • 2,5 leave days per month, plus 10 days of R&R every 10 consecutive weeks in the country
  • 600 USD per every R&R schedule to cover for flight/taxi outside of SSD.

How to apply

How to apply

Please, email your resume with references ‘details (max 4 pages) and your motivation letter (max 1 page) to recruitmentpvs@ccm-italia.org

Please, to help the HR office to consider your application properly, specify in the email subject the vacancy title as follow HPF Programme Manager_SouthSudan and rename the file surname_name_Cv or surname_name_Letter

Please, note every resume will be evaluated and only short-listed candidates will be contacted.

CCM has a zero tolerance for any form of abuse/harassment and staff are expected to uphold the organizational values. We are determined to keep our beneficiaries safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of vulnerable children and adults from any form of abuse

 

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