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8 Dec 2020

Finance and Budget Assistant

Job Description

Org. Setting and Reporting

This position is in the United Nations Mission in South Sudan, with duty station Juba. Juba is classified in the “E” category and as a non-family duty station. The incumbent will report directly to a Finance and Budget Officer in the Budget and Finance Section.

Responsibilities

Under the general supervision of the Finance and Budget Officer, the Finance and Budget Assistant will perform the following tasks:

  • Assists with the preparation of cost estimates and budget proposals, in terms of mission’s resourcing requirements such as staff and non-staff requirements, including programmatic aspects; assists, reviews and revises data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs.
  • Assists with support to programme/fund centre managers (Substantive and Support Sections) with respect to the elaboration of resource requirements for budget submissions.
  • Supports the administration and monitoring of extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations, rules and established policies and procedures.
  • Processes the mission’s redeployment of funds in accordance with the established procedures.
  • Supports with the review in ensuring the efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to Mission management for decision making. Provides support and guidance to fund centre/programme managers on budget implementation and processes corrective actions where necessary.
  • Assists with the preparation of budget performance reports for the mission, ensuring that correct and accurate data/information is provided by the various programme /fund centre managers in compliance with the Controller’s instructions. Assists with reviews and finalises performance reports ensuring valid and adequate variance explanations between approved budgets and actual expenditures.
  • Analyzes accounting transactions and open items in the accounting system and recommends corrective actions.
  • Reviews and reconciles various clearing accounts, investigates erroneous/invalid entries and recommends corrective accounting action.
  • Processes incoming/outgoing interoffice vouchers (IOVs), interoffice billings (IOBs) and intermission billings (IMBs) from/to HQs, agencies, funds, programs and other field missions.
  • Provides support to Fund Center managers for the year-end reviews of budget commitments in accordance with established criteria
  • Reviews and verifies that appropriate relevant supporting documents have been provided for the processing of payments for goods and services received.
  • Processes staff and non-staff members’ entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowance, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e.g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.
  • Prepares year-end reports for the United Nations Joint Staff Pension Fund (UNJSPF) on all pension contributions made by national staff.
  • Processes the disbursement of payments and monitors house bank account balances and transaction.
  • Assists with the management of cash flow requirements of the mission; Verifies imprest documentation and processes imprest statements.
  • Processes bank reconciliations for the Mission house banks.
  • Acts as a Certifying Officer under Financial Rule 105.5 or Approving Officer under Financial Rule 105.4, in adherence with the UN Regulations and Rules.
  • Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the supervision/guidance of the Finance and Budget Officer.
  • Assists with the maintenance of the fixed asset register.
  • Performs other duties as assigned.

Competencies

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently

Education

High school diploma or equivalent. Technical or vocational certificate in accounting, finance, budget or related fields is a requirement.

Work Experience

At least 8 years of progressively responsible experience with the United Nations System or in the private sector at the national or international level in accounting, budgeting or financial management is required.

Languages

English and French are the working languages of the UN Secretariat. For the post advertised, fluency in English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates.

Deadline: 18 December 2020

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