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28 Nov 2020

Facilities Management Assistant

Job Description

Org. Setting and Reporting

This position is located in the Accommodation Management Unit of United Nations Mission in South Sudan (UNMISS), Juba. The incumbent will report to the Chief Accommodation Management Unit through the Facilities Management Officer.

Responsibilities

  • Co-ordinate with the Zone Manager for preparation of transit and permanent accommodations on a daily basis;
  • Perform FSS check-in processes of Staff Members, UNVs & IUPs arriving in the mission;
  • Forward certificates of accommodation of international staff (CIV, UNV, TRIGYN & IIC) to their respective recipients for rental deduction purposes;
  • Ensure that permanent check-in/out forms of Uniformed personnel (IUP’s and UN Agents paying cash) are all scanned and up load to COSMOS on daily basis;
  • Perform FSS check-in processes of Staff Members transiting in Juba;
  • Respond to complaints concerning deductions and over deducted;
  • Filing and Archiving active forms and non-active forms according to their files;
  • Daily accommodation booking track;
  • Compilation of Acc Monthly occupancy Reports (MOR)for Tomping, Juba.
  • Perform FSS check-in processes of Staff Members transiting in Juba;
  • Provide non-accommodation certificates if the accommodation was not provided;
  • Perform check-out processes of Staff Members leaving the mission – printing and scanning accommodation certificates.
  • Perform other duties as required.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of three (3) years of relevant working experience in facilities management, camp management, accommodation management or related field is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Deadline: 10 December 2020

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