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10 Dec 2020

Coordination Officer

Job Description

Org. Setting and Reporting

This position is located in the Office of the Deputy Special Representative of the Secretary-General/Resident and Humanitarian Coordinator in Juba within the United Nations Mission in South Sudan (UNMISS). Juba is currently classified as an “E” hardship and a non-family duty station. The incumbent reports to the Deputy Special Representative of the Secretary-General/Resident and Humanitarian Coordinator.

Responsibilities

The Coordination Officer will support efforts to promote coherence across all the pillars of work under the office of the Deputy Special Representative of the Secretary-General, Resident and Humanitarian Coordinator, (DSRSG/HC/RC) seeking to ensure synergies and alignment of plans and priorities. Within delegated authority and under the direct supervision of the DSRSG/RC/HC the Coordination Officer will be responsible for performing the following duties:
Partnerships, Planning and Programming

  • Develop and maintain productive partnerships with mission components, UNCT members, national authorities, bilateral and multilateral donors, regional organisations, international financial institutions, the private sector, civil society and other stakeholders;
  • Support the preparation and implementation of Mission and UN common planning and programming processes, in the peacekeeping/political, humanitarian and development pillars of the office of the DSRSG/HC/RC;
  • Provide substantive and practical support, such as serving as the secretariat, to relevant committees, task forces, clusters, inter-agency coordination groups, steering committees and working groups;
  • Monitor and evaluate actions implemented through these frameworks, prepare position papers, and record policy related decisions;
  • Organize and provide substantive and practical support to conferences, meetings, seminars and workshops, as necessary including note taking, speech preparation, briefing notes and ensuring that all logistics are in place.
  • Serve as a focal point between the Mission and/or UNCT and Headquarters, and support Technical Assessment Missions, Strategic Assessment Missions and Strategic Reviews.
  • Ensure follow-up actions for and on behalf of the DSRSG/HC/RC are systematically recorded and tasked accordingly and a full feedback cycle exists;

Analysis, Advice and Reporting

  • Identify issues and develop strategies for a common UN approach through policy, advocacy and/or programming efforts;
  • Support the development of strategies, policies and other measures designed to achieve common objectives between the Mission, UNCT and other partners;
  • In conjunction with partners, identify and pursue opportunities for specific peacebuilding activities, and where appropriate, provide secretariat support for the management of trust funds;
  • Prepare summaries and analytical documents, including situation reports, background notes, options papers, code cables and input for reports of the Secretary-General, in coordination with relevant Mission components and the UNCT;
  • Consolidate periodic reports of Mission and where necessary, UN common planning and programming processes and budgets and identify constraints to implementation of UN wide strategies.
  • Where appropriate, serve as the focal point for coordinating and reporting on Mission or UN-system wide administrative inquiries and processes.

Information Management and Communication

  • Maintain an effective system of information management designed to guarantee accessibility and utility of information on mission-specific planning and UNCT programmes as well as system wide policies, guidance and best practices;
  • Facilitate the flow of information between stakeholders, including between the Mission/ UNCT and Headquarters;
  • Promote coherence in communication strategies among UN agencies and the Mission.

Competencies

Professionalism:
Takes initiative and consistently drives for high quality performance for self and colleagues. Strong inter-personal effectively with colleagues and contacts in skills, including the ability to manage multi-stake holder processes. Values diversity and works the immediate and wider teams in pursuit of objectives. Anticipates and manages risk. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Take responsibility for incorporating gender perspectives in their work and ensuring the equal participation of women and men in all areas of work.

Communication:

  • Speaks and writes clearly and effectively
  • Listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication;tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed

Teamwork:

  • Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Planning & Organizing:

  • Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required;Allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning;Monitors and adjusts plans and actions as necessary;uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in social sciences, politics, development, law, economics, international relations, management, business or public administration or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

  • A minimum of seven years of progressively responsible experience, in the field of political, civil or humanitarian affairs, post-conflict recovery, development, programme management, or a related field is required.
  • Experience in complex interdisciplinary and multidimensional operations in a conflict or humanitarian crisis context is required.
  • Specific experience in one of more of the following areas :protection of civilians, early recovery, response operations, UN development system, Resident Coordination System, and/or confidence-building/reconciliation is required.
  • Knowledge of Security Council reporting requirements is desirable.
  • Field experience with the UN common system (UN peacekeeping political missions, or UN agencies, Funds and Programmes) is desirable
  • Ability to ability write an extremely high level in a concise and articulate fashion is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required

Assessment

Evaluation of qualified candidates may include a written assessment exercise followed by competence based interview.

Special Notice

This position is temporarily available for six months with a possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

Deadline:13 December 202

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