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14 Dec 2020

Assistant Field Officer

Job Description

Eligible Applicants

This position is advertised open to internal and external applicants.

Procedures and Eligibility

Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).

Applicants must be nationals of, and be locally recruited within the country of their employment.

Duties and Qualifications

Assistant Field Officer

Organizational Setting and Work Relationships
The Assistant Field Officer is normally supervised by the Senior Field Coordinator or Field Officer or Head of Sub-Office/Field Office depending on the structure of the Office. S/he may receive indirect guidance from other sections and units relevant to the country/regional programme(s). UNHCR Manual, programme and protection objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the incumbent.
The incumbent does not normally have any direct supervisory role. S/he has daily contacts with staff in the various field offices and with the functional units at the Country/Regional Office. S/he also has close liaison with a range of local civilian and military authorities and counterparts in NGOs and UN agencies to discuss matters of common interest.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRs core values of professionalism, integrity and respect for diversity.


  • – Assess the needs of persons of concern in the AoR and formulate project submissions in collaboration with district authorities and implementing partners.
  • – Promote and monitor the implementation of assistance projects.
  • – Report regularly on rate of flow of new arrivals and estimate expected influx based on interviews with persons of concern.
  • – In co-ordination with implementing partners, assist with the reception, registration and provision of assistance to persons of concern to UNHCR.
  • – Keep track of cases of detention; register applicants for voluntary repatriation and family reunion.
  • – Assist in the preparation of monthly sectoral reports and submit material for preparation of periodic project monitoring reports and year-end reports.
  • – Submit recommendation for protection interventions to the designated officer.
  • – Negotiate with local authority counterparts, partners and populations of concern.
  • – Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education

Law Political Sciences or other relevant field.

(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses

UNHCR Protection Learning Programme

UNHCR Operations Management Learning Programme

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience


Field experience.

Knowledge of refugee law.

Good knowledge of UNHCRs programmes.

Functional Skills

PG-Experience with coordinating with Implementing Partners (Governmt/INGO/NGO/Corporate)

IT-Computer Literacy

PG-Resource Planning; eg. FOCUS, Global Focus Insight

IT-MS Office Applications

BU-PeopleSoft EPM/Budget

FI-PeopleSoft Financial Management

PG-Programme Management (project formulation, programme cycles and reporting standards)

PG-Results-Based Management

UN-UN/UNHCR Financial Rules and Regulations and Procedures

PG-UNHCR’s Programmes

EX-Experience in an international capacity

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
See below for this postion’s Operational Context

The Assistant Field Officer, NOA will report to the Head of Sub Office. S/he will support with camp management activities and plays a key role in peaceful coexistence between host community and refugees. The field unit undertake pivotal complement to ensure effective field-monitoring of activities and projects implementation by Partners in the camps and plays a key role in Mabans Multi-Functional Team. S/he will coordinate activities in the camps to ensure sectorial complementarity and works closely with CRA, Partners, other UNHCR units, refugee leaders and sectorial committees, to ensure effective camp management and community mobilization. S/he will coordinate with UNHCR Supply Unit, Programme, Protection, WFP, HDC, ACTED, CRA, to implement assistance distribution in the camps (including monthly food distribution).

Requirements include: –
Field experience, knowledge of refugee law, good knowledge of UNHCRs programmes.
Experience in coordinating with Implementing Partners (Government/INGO/NGO/Corporate).
Programme Management (project formulation, programme cycles and reporting standards)
UNHCR Protection Learning Programme
Resource Planning; e.g. FOCUS, Global Focus Insight
Results-Based Management
Good knowledge of Arabic language will be essential.

Current Situation:
The UNHCR SO Bunj Operation provides protection and support to refugees and host community in the refugee camps catchment areas and assist returnees from neighbouring countries hosting South Sudanese refugees. The conflict that broke out in Sudans South Blue Nile and South Kordofan States in 2011 led to widespread displacement of civilians to Upper Nile State and Unity State in South Sudan. As a result, Maban County in Upper Nile State is hosting as of 30 November 2020 over 156,000 refugees mainly from Sudans Blue Nile State living in 04 camps. The Commission for Refugee Affairs (CRA) is UNHCR government counterpart that works closely with UNHCR to manage the refugees in Maban County, while Relief and Rehabilitation Commission (RRC) is responsible for returnees. Since the Revitalized Agreement on the Resolution of the Conflict in the Republic of South Sudan (R-ARCSS) was signed on 12 September 2018, the security situation in South Sudan improved in most areas and Upper Nile State in particular.

Security Situation:
The security in Maban operational area as of November 2020, is generally relatively stable though the environment remains fluid and unpredictable. The situation is permissive for humanitarian operations to continue at acceptable Moderate Risk Level in the refugee camps and the host catchment areas without hinderance. Criminality remains the main threat to humanitarian agencies as compared to armed conflict, targeting NGO agency compounds and camp-based facility intrusions, SGBV and property theft mainly in the refugee camps. However, with strong and comprehensive advocacy by UNHCR with government and other stakeholders at local and national level, government intervention led to reduction of crime perpetrators in the camps mainly combatants of SPLA-N. The UN Curfew is in force from 1800 0600hrs. All staff are issued with Personal Protective Equipment (PPE) and VHF radios.

Living Conditions.
Bunj is classified as `E non-family duty station with basic infrastructure and limited leisure facilities. It is an isolated location with limited access options, currently can only be reached by air with related complexities of cancelations and only operates 03 times a week. All international staff and national staff reside at UNHCR provided accommodation. The climate is relatively hot with heavy rains during rainy season (April to November) and hot/dusty conditions in dry season (December to March). Available mobile telephone networks are Zain and MTN. Staff also have access to office VSAT or internet-based voice calls such as VIBER/WhatsApp (within the office compound where broadband Wi-Fi internet connection is available). There are no operational Banks or any other form to access money. Relatively well-equipped Gym and Recreational Centre are available within the office/accommodation compound. There are no standard restaurants nearby, so staff members are confined to eat in the UNHCR provided cafeteria.

Closing Date


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