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28 Sep 2020

Area Coordinator

Job Description

Status: Single Posting

Starting Date: As soon as possible

Duration of Contract: Initial contract of one year (with possibility for extension)

Lutheran World Federation (LWF) World Service

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

Our funding partners in South Sudan include related agencies, UNHCR, BPRM and Act CoS/SIDA, and Education Cannot Wait (ECW). The LWF is their key implementing partner.

For additional information please see www.lutheranworld.org/WorldService.

Basic Purpose

The Area Coordinator, Jonglei is responsible for the overall supervision and management of all LWF projects and related engagements in Jonglei State. This entails overall responsibility for the effective and efficient management of LWF emergency, recovery/resilience building, and development operations in Jonglei State. This shall entail management of human, financial, logistics and procurement, and administrative resources and functions of the project area. The Area Coordinator is the primary representative of LWF in key coordination meetings with communities, NGO partners, government authorities and departments, and other coordination mechanisms in Jonglei State.

The Area Coordinator shall report to the Program Coordinator or the person designated by him or her under the overall leadership of the Country Representative. The Area Coordinator shall maintain communication lines with other technical and support staff in the country office in Juba.

Duty station: Panyagor, Jonglei State, South Sudan, with about 30% time for travelling to project sites.

Required qualifications

Minimum of five years’ international experience managing large development and humanitarian projects with many staff in a reputable international organization.

Knowledge and Experience

Master’s degree in social sciences, development studies, agriculture, disaster risk management, or equivalent from a recognized institution.

Experience with related agencies or other NGOs managing projects financed by a variety of donors.

Demonstrated experience and skills in training facilitation, conducting assessments, baselines and evaluations using participatory methodologies; data analysis and interpretation.

Experience developing, resourcing and leading large budget, complex projects spanning multiple technical specialties.

Awareness of the general political, economic and development dynamics of the region in general and South Sudan in particular.

Strong organizational and management skills.

Experience in security management in a difficult context.

Proven experience and practical skills in developing winning concept notes and proposals and reports.

Sound understanding of project management cycle, humanitarian principles and standards including SPHERE, CHS and the Code of Conduct.

Computer literacy with full knowledge of office applications, internet and email.

Willingness to live/work and travel in remote locations with very basic conditions.

Commitment to train national staff and communities to increase their capacity for self-help and development.

Commitment to and demonstrated experience applying humanitarian and beneficiary safeguarding principles.

Language Skills

English – Excellent verbal and written skills.

Arabic skills would be an advantage.

LWF Core Skills

Analytical thinking

Achieving results

Accountability

Initiative

Leadership

Working effectively with others

LWF Functional Skills

Networking

Facilitation / Negotiation

Project management

People management

Capacity building/training

Stress management

Main duties

Program management

Responsible for the overall planning, implementation, monitoring & reporting and general administration of LWF projects in Jonglei in accordance with LWF policies and donor agreements and guidelines.

Lead, guide and support all Jonglei staff in their activities.

Facilitate the strategic formulation and planning for future development and emergency projects, including identifying, replicating or scaling up best practices and lessons learned.

Develop new and innovative concept notes and proposals in line with developments and needs expressed on the ground, and share them with the Country Management Team for further discussions and agreement.

Oversee and manage the LWF community-based projects in accordance with LWF policies and donor guidelines, including the use of the Rights-Based Approach (RBA) and other internationally accepted standards [e.g. SPHERE, Core Humanitarian Standard (CHS), Community Based Psychosocial Support (CBPS).

Coordination and accountability

Build effective networking/collaboration relations, communication and partnerships with partners, communities, NGOs and local and State level government and other stakeholders and protect LWF integrity and accountability.

Take prompt and appropriate action to resolve existing and anticipated problems and address the concerns and complaints of stakeholders. The Area Coordinator shall ensure the wellfunctioining of of a Complaints and Response Mechanism (CRM) suited to the local context.

Monitoring and reporting

Carryout regular field supervision and monitoring of activities and processes to ensure project funds, materials and equipment are utilized properly and verify progress and quality of work done.

Establish appropriate procedures for internal monitoring, smooth implementation, and reporting of planned project activities in accordance with project objectives and related indicators and ensure regular communication and reporting.

Ensure preparation of quality and timely monthly, quarterly, bi-annual and annual reports for submission to LWF country management and donors.

Ensure periodic project reviews and lesson-learning exercises are conducted and documented.

Finance

Monitor closely project expenditures against the approved budgets.

Ensure effective application of adequate internal control and risk management procedures, including proper authorization of purchases and payments, and ensure satisfactory accountability of all project expenditures in line with LWF financial regulations.

In liaison with the Finance Officer, prepare and present timely and accurate monthly financial projections of expenditure for all projects. These shall correspond with approved monthly, quarterly and annual work plans.

Ensure timely submission of monthly cash projections, financial reports and support the finance officer to fulfil their functions in liaison with the country Finance Manager.

Human Resources

Recruit qualified project staff with the help of the HR Coordinator and senior management. The Area Coordinator shall design the job descriptions and manage the performance of staff under his/her direct supervision.

Maintain team work and an enabling working environment for field teams including ensuring clear reporting and communication channels and regular documented meetings.

Support the professional development of the team members and conduct regular performance appraisal of the team members.

Support the identification of training needs and plan their execution.

Administration/Procurement/Logistics

Certify all requests for procurement and contracts in conjunction with the Procurement Committee and ensure that procurement of goods and services for project implementation are done in accordance with established policies and procedures.

Implement organizational plans, ensuring compliance by way of guiding field staff and inducting them into organizational systems and procedures.

Manage all LWF assets in Jonglei including equipment and materials in close consultation with the HR/Admin, ProLog Coordinators and the Finance Manager.

Maintain updated asset register and monitor and report regularly on the proper usage of the assets, supplies and other consumables.

Ensure safety and security of staff and operations and advise and consult with the country management on security matters, and take appropriate action in line with the existing security policy.

Carryout any other relevant duties as assigned by the supervisor or the Country Representative.

Applicants are required to uphold the core values of our organization.

How to apply

To apply, please click on the following link:https://lutheranworld.recruiterbox.com/jobs/fk0qehv?cjb_hash=O_LHpg28&ap…

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