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24 Dec 2020

Administrative and Finance Coordinator

Job Description

NOTE: This job notice is on a rolling basis. The position will remain open until it is filled.


Desired start date:
 15/02/2021

Duration of the mission: 3 months (renewable) – GAP Filler

Location: Juba, South Sudan

DESCRIPTION OF THE MISSION

SOLIDARITES INTERNATIONAL main objectives are: an overall reduction of morbidity and mortality linked with water-borne diseases through the provision of sustainable access to safe water in vulnerable communities, and preparedness and response to acute multi-sectorial needs.

In Central Equatoria, SI contributes to the reduction of water borne diseases, especially cholera and preparedness to Ebola, in addition to the reduction of the prevalence of COVID-19 outbreak in multiple parts of Juba County In Upper Nile, SI delivers critical WASH and FSL response to the most acute needs of conflict affected populations of Fashoda county with likely expansion into Manyo and Malakal counties.

In Jonglei, SI conducts multi-sectorial assessments and delivers emergency preparedness, water supply, emergency sanitation facilities, hygiene promotion and emergency WaSH/NFI in absence of other actors in a timely and semi-static emergency, in addition to a WASH response to the COVID-19 outbreak.

Moreover, Improvement of the basic services, livelihood opportunities and resilience through multi-sectorial/integrated programs: in Western Bahr el-Ghazal, SI provides comprehensive emergency Health, Nutrition and WaSH services and integrated emergency FSL response to improve the nutrition status of host communities, displaced and returnees in Raja County, in consortium with a Health partner.

In Upper Nile, SI is looking for of a sustainable water supply solution while providing WASH and FSL services to support conflict affected populations of Fashoda County.

The administrative coordinator will direct and coordinate all administrative, accounting and financial services associated with the mission.

The administrative coordinator is responsible for the mission’s financial balance, monitor adherence to Solidarités administrative procedures and donor procedures as well as to the laws of the country in which intervention is taking place.

Mission: size, bases, budget, number of expatriates and national staffs.

  • 3 bases with 2 sub-bases
  • 5 million EURO
  • 11 expatriates
  • 45 national staffs


ABOUT THE JOB

The Administrative Coordinator will direct, coordinate all administrative, human resources, accounting and financial services associated with the mission under direct supervision of the Country Director.

He/she is the point of reference for the mission, and the link between headquarters (HR Responsible and Management Controllers) and the mission for all administrative matters.

As such:

he/she will have to ensure the revision of SI human resources and the implementation of finance policy in Coordination and Projects’ bases he/she will ensure HR, Financial, Accounting and Budgetary management within the mission Priorities for the first month:

Until now, the revision of HR framework has started. The Administrative Coordinator will be in charge of the completion and implementation of a definitive HR framework with the support of a lawyer.

Considering the complicated system in place of Fund reception: define and propose a new strategy to receive financial funding The main challenges:

Volatile context in the country (but situation is more stable in Juba) and complex security situation (Presence of multiple armed actor in the different parts of the country despite peace agreements and reconciliation process ongoing). Criminality and harassment from multiple actors is on medium level in Juba, with curfew and movement rules followed by the mission to mitigate the risk Developing collaboration and networking with local authorities and NGOs working in the area Evolving nature of needs and interruption of the planned activities Coordination with all stakeholders: actual partners are ALIMA, Malteser, IMC and Intersos.


YOUR PROFILE

EXPERIENCE

  • Master’s Degree or equivalent in finance, accounting and business administration Previous experience in HR, administrative and financial management for an international NGO is compulsory (at least two years).
  • Proven experience as an efficient and effective manager (team management) Previous experience in unstable environment (conflict / post conflict country) Multi-project support experience
  • Previous experience with Solidarités International is highly appreciated Exceptional organizational, coordination skills and networking; Experience and reliability in handling budgets;
  • Previous experience in South Sudan is a strong asset


TECHNICAL SKILLS AND KNOWLEDGE

  • Knowledge of Saga and Homere softwares
  • Knowledge of SI rules, tools and standard procedures
  • Good and proven writing and spoken English are required Arabic and/or French speaking is an asset


TRANSFERABLE SKILLS

  • Good analytical and writing/editing skills
  • Good communication and diplomatic skills
  • Organization, focus on objectives and ability to meet deadlines Ability to multitask and deal with stressful situations.
  • Good pedagogical skills
  • Good team player: ability to create and develop a good working environment and team cohesion

SPECIFIC SKILLS AND EXPERIENCE:

Besides usual Admin Coordinator competences, this position makes necessary to have strong interpersonal skills, Multi-project support experience, a large degree of autonomy, and great coaching and capacity building skills.

Language: English is required, French and/or Arabic is an asset.


SI WILL OFFER YOU

A SALARIED POST:

According to experience, starting from 2600 euros gross per month (+ 10% annual leave allowance paid monthly) and a monthly Per Diem of 700 USD.

SI also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.

Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months (with 850 USD allocated by Solidarités). To these break periods, it is necessary to add the granting of one additional rest day per month worked, i.e. 12 days in addition for a one-year contract.

Social and medical cover:

Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs refunded.

Living conditions:

Individual self-contained room available in a team Guesthouse.

Electricity for 24 hours.

Internet and Phone network available

Restaurants available in juba supply dependent from neighboring countries During field visits, living conditions can be basic depending on the project base.


APPLICATION PROCESS

Does this description fit you? Please send us your CV and Cover letter in English.

CV only applications will not be considered.

NB: The vacancy may close before the deadline. Thank you for your comprehensio

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